Tips for Hiring AV Equipment for Next Business Event

stage setup by redoccasion near bedford

If you want your presentation or speech to make an impact, professional audio visuals are crucial. The last thing you want is for your audience to lose interest. Audio visuals can make a big difference between a successful event and one that falls flat.

Consider hiring Audio Visual Equipment Bedford from a specialist company. If you require AV rental in Bedford or the surrounding area, Red Occasions can help. We offer audio visual rental in Cambridge, Oxford, Northampton, London, Birmingham, Bedford and beyond. You can hire and pick up, or we can deliver to you.

What are the benefits of hiring audio visual equipment in Bedford?

Top-notch Av Equipment Tools kit

When you hire AV Equipment from professionals, you’ll get state of the art technology. It will be thoroughly tested to ensure it’s in full working order. You’ll avoid any pre-presentation disasters like faulty microphones or glitchy lighting.


Professional AV companies are fully equipped with everything from projectors to LED Lights and staging hire services. They offer high-quality brands and are sure to have something that meets your event requirements.


Instead of purchasing expensive equipment that may only be occasionally used, renting is a more cost-effective solution. When hiring from an audio visual rental company, you will always have the most up-to-date AV. You won’t be using the same kit year in, year out. You also won’t have the transportation or storage costs involved in having your own AV equipment.


On the subject of transportation, it can be difficult to safely move all the equipment to your event venue without damaging it. By renting equipment, a specialist AV company will be able to deliver on time and in one piece.

No maintenance headaches

If you own the equipment, you’ve got to deal with all the maintenance of it too. This can be expensive and a hassle to organize. By renting equipment, all the maintenance costs and issues are dealt with by the AV company.

Customer service

If you’ve used an AV rental firm, you’ll have that support through the whole process. They can help you decide what to rent, support you with any queries or be called upon for any technical issues.

Finding an AV Company  near Bedford to Hire from

Audio Visual Equipment Bedford
Do your research!

Find an AV rental company that has a great reputation. Red Occasions have over 14 year’s experience as a creative audio visual event production and hire company.

Know your budget

Once you’ve found the company for you, tell them your budget upfront. They can then find the appropriate kit at a cost that’s right for you.

Have a brief ready

Give the AV hire company a clear brief, inform them of the number of attendees, the room size and the agenda. They can advise you on what will best suit your event.

Be clear

Outline all your needs and what technical support you’ll require. Be explicit about the type of event you’re planning. The audio visual company can ensure you’re hiring the correct items for the venue size and event type.

If you’re worried about the complexity of AV equipment, want to save time and relieve some of the pressure of event planning, hire an AV production company. Red Occasions can offer both AV hire and production services. Based in Bedford, Red Occasions provides audio visual rental in Cambridge, Leicester, Luton, Northampton, Oxford, London and beyond.